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Packing for a Conference

07.26.2016 by Tana Henry //

Attending a Conference on Coronado Island
Attending a conference on Coronado Island, CA.

Packing for a trip is challenging under normal circumstances. Deciding whether to simply carry-on a bag, or to check one, size restrictions on liquid containers, making everything fit, trying not to forget anything, deciding what to wear; the challenges seem innumerable. I can safely say that I have traveled enough that I have packed well for trips, and have packed poorly for trips, and have learned a few lessons along the way. In this series on packing, I want to give a few of my tips for different types of travel, so that my readers hopefully will not make the same mistakes that I have already made. So, without further ado, packing tips for traveling to a conference.

Attending a conference in Miami
Attending a conference in Miami.

Typically when I travel to a conference, I don’t check a bag, as I’m not there long enough to need a large suitcase. I usually pack in a shoulder bag (like this one, although mine came from a cruise on Carnival), and a 31 rolling duffel (similar to this one from 31, but with wheels; or similar to this one), as it has a surprising amount of space inside. This gives me plenty of space for slightly more dressy clothing and casual items, as well as all of the other things one takes when traveling, and whatever I might purchase and need to get back home.

Here is a list of the items that I pack I my suitcase:
– Swimming suit and cover up (as many hotels that host conferences have pools)
– Clothing (I tend to wear business casual to the conference, and then casual clothing when visiting sites in the city)
– Appropriate undergarments
– Sleepwear
– Jewelry
– Toilet articles, with liquids in a quart sized bag in the outside pocket of my suitcase, to include:
• Makeup
• Facial care items (such as cleansing cloths, moisturizer)
• Toothpaste, toothbrush, floss
• Q-tips
• Detangler
• Hairbrush and comb
• Flat iron (I never take a blow dryer, as hotels always provide them)
• Hair care products
• Shower items (such as shampoo, conditioner, body wash, razor)
• Deodorant
• Lotion (because I’m allergic to most lotions, so I can’t use the hotel stuff)
• Prescription medications
• Vitamins
• Small first aid kit with a few OTC medications inside as well

This is the list of items that I pack in my shoulder bag and purse:
– ID
– Credit/debit cards
– Cash (including smaller bills for tips for shuttle and cab drivers)
– Chapstick and lip gloss
– Tissues
– Sunglasses
– Boarding passes
– Hotel confirmation (although lately I just pull it up on my phone rather than printing it)
– Smartphone
– Kindle
– iPad
– Battery charger
– Charging cables
– Paperback book (for takeoff and landing, as not all flights seem to allow for reading on a kindle during these times)
– A sweatshirt or light sweater (I get really cold sometimes on flights)
– A coat, gloves, and scarf (if the conference is during the winter)
– Shoes (I generally pack these in the bottom of my carry-on shoulder bag, as they’re lightweight, but don’t always fit well amongst my clothing and toiletries)

What items do you leave off of your list? What items do you take that I haven’t listed? And if you’d like more packing tips, check out Packing for a Scuba Diving Trip, Packing for Kaaboo Del Mar, and Packing for a Camping Trip.

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Categories // Packing Tips Tags // conference, luggage, packing, packing list, packing tips

Packing for a Scuba Diving Trip

10.14.2015 by Tana Henry //

Packing for a trip is challenging under normal circumstances. Deciding whether to simply carry-on a bag or to check one, size restrictions on liquid containers, making everything fit, trying not to forget anything, deciding what to wear; the challenges seem innumerable. I can safely say that I have traveled enough that I have packed well for trips, and have packed poorly for trips, and have learned a few lessons along the way. In this series on packing, I want to give a few of my tips for packing for different types of travel, so that my readers hopefully will not make the same mistakes that I have already made. Here are my thoughts on Packing for a Scuba Diving Trip.

Our carry on bags, checked suitcase, and portable scale ready to go!
Our carry on bags, checked suitcase, and portable scale ready to go!

Scuba diving trips are somewhat easier in some respects that other types of travel. For one thing, the decision about whether to check a bag is already made…the answer is yes! Scuba gear is bulky and heavy enough that at least one bag will need to be checked for gear alone. I’ve seen some of the men on dive trips pack their clothing and personal effects into their gear bags, but have not seen a woman manage the feat. So the question that remains is simply whether two checked bags are necessary, and I think the answer depends on how long the trip is. When Mike and I go on a dive trip together, usually they last about 8 days. For these trips, we each check a gear bag, and then share a large suitcase that also gets checked. We then each have a small carry on bag (like a backpack or shoulder bag) with essentials and entertainment for the flights and layover. This seems to work well for us, and ensure that we can bring enough items that we need for the week.

Here is a list of the items that we pack in our scuba gear bags:
– Dive logbook with certification cards and pen
– Buoyancy Control Device (BCD)
– Whistle
– Safety tube (also known as a “scuba sausage” which is used to signal boats)
– Regulator system with gauges
– Compass
– Dive computer with extra batteries (Mike keeps his in his gear bag while flying, while I keep mine in my carry on)
– Fins
– Mask
– Mask Defog Solution
– Snorkel
– Weight bag (but not weights if flying to the dive destination)
– Knife or Shears
– Dive Lights
– Wetsuit/Dry suit (For tropical locations we take both 3mm shorties, and 5mm full body wetsuits. Mike is the only one who dives cold water, so on those trips he takes his dry suit and all of its associated gear.)
– Boots
– Boat bag (Ours are mesh with backpack straps, used to haul all of our gear from the hotel room, locker, traveling gear bag to the boat.)
– Dry bag (to keep anything dry while on the boat)

I make piles of everything that needs to go into the checked bag, so that I can roll shirts and arrange everything in the bag.
I make piles of everything that needs to go into the checked bag, so that I can roll shirts and arrange everything in the bag.

Here is a list of the items that we pack in our checked suitcase:
– A portable, hand-held scale (to make sure our luggage isn’t overweight, because overweight fees suck!)
– Rash guards (at least 2-3 so they can fully dry between dives and don’t get quite so funky)
– Swimming suits (at least 2-3)
– Hats (to cover up wet tangled hair)
– Swim cover ups
– First aid kit
– Medications (including prescription, motion sickness, nausea, bug bite creams, pain relievers, decongestants)
– Swimmers ear drops
– Sun block
– Insect repellents (we usually take multiple kinds, because different ones seem to work better with different kinds of bugs)
– Tissues
– A collapsible cooler (unless your carry on bag is insulated and can double as a cooler, like mine)
– Clothing (I usually bring a mix of casual wear and sundresses/maxi dresses, so that I’m set for different occasions. I like to dress up a bit for some of the dinners.)
– Appropriate undergarments (including extras in case you end up staying longer than expected)
– Sleepwear
– Sandals (more than 1 pair to avoid getting blisters)
– Water shoes (mine have support and good soles, so they double for walking shoes to explore the island)
– Jewelry (pretty but inexpensive jewelry…leave the real stuff at home)
– Toilet articles (makeup, facial care items, toothpaste, toothbrush, floss, Q-tips, hair detangler, hairbrush and comb, flat-iron, hair care products, deodorant, lotion)
– Shower items (such as shampoo, conditioner, body wash, razor)

I lay out all of my carry on items on the bed before packing them, so I don't forget anything.
I lay out all of my carry on items on the bed before packing them, so I don’t forget anything.

Here is a list of the items that we each pack in our carry-on bags:
– Passports
– Driver’s Licenses
– Insurance Cards (including dive insurance card)
– Credit Cards
– Cash (in the appropriate currency for wherever we are headed, plus in U.S. dollars)
– Flight Information
– Paperwork to be handed in to the trip leaders (such as releases, waivers, etc., if not provided to them ahead of time)
– Cell Phones
– Tablets
– Kindle
– Paperback books (since some flights don’t allow for electronic devices to be used during take off and landing)
– Nintendo 3DS and games (for Mike,of course) 🙂
– Charging cables for electronic devices
– Backup battery chargers
– Tissues
– Chapstick
– A small bottle of hand lotion
– Pain reliever
– Snacks such as granola bars or raisins
– Hard candy (such as Life Savers or Jolly Ranchers) (to suck on after a dive to get the salt water and dry air taste out of your mouth)
– Sunglasses
– A sweatshirt
– Camera
– Underwater camera and lights (so that they don’t get broken in checked luggage)

This is what we take, and how we divide it up between our pieces of luggage.  What items do you leave off of your list? What items do you take that I haven’t listed?

Check out the other posts in my series on packing (packing for a conference, packing for Kaaboo Del Mar, and packing for a camping trip).

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Categories // Packing Tips Tags // luggage, packing, packing tips, scuba diving

My name is Tana, and I am an attorney in South-Central Nebraska. I'm married to a great guy, named Mike, and have a dog named Emmy and a cat named Scout. I read as much as possible, and travel any chance I get. Luggage and Literature chronicles both. I hope you enjoy looking around! Please leave me a comment and tell me what you think.

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